Project Support Officer
Project Support Officer
ABOUT THE COMPANY
Join Port of Melbourne, Australia's largest container and automotive port, and play a key role in shaping the future of Victoria's most important trade gateway.
As the manager of one of Australia's most significant infrastructure assets, Port of Melbourne is delivering the Port Capacity Enhancement Program (PCEP), a multibillion-dollar investment that will support Victoria's growing economy for decades to come. This landmark program will deliver major port infrastructure that enhances capacity, strengthens trade and secures the port's long-term future.
This is an exciting opportunity to join a high-performing project team and contribute to one of Victoria's largest infrastructure programs.
ABOUT THE ROLE
Reporting to a Senior Project Manager, the Project Support Officer provides administrative, reporting, document control and project coordination support to the PCEP Infrastructure Delivery Team.
Working across multiple projects, you will play a critical role in ensuring project information, reporting, contracts, financial administration and governance processes are managed accurately and efficiently. You will work closely with project managers, consultants, contractors and internal stakeholders to support the successful delivery of major infrastructure projects.
This role is ideal for a highly organised professional who thrives in a fast-paced project environment and enjoys bringing structure, coordination and attention to detail to complex programs of work.
WHAT YOU'LL DO
• Provide administration and coordination support across major infrastructure projects, ensuring project records, reports, drawings and documentation are accurately maintained within project management and document control systems.
• Support project managers with reporting, contract administration, payment processing, accruals, governance activities, project tracking and the preparation of board papers, presentations and executive reports.
• Coordinate meetings, prepare agendas and minutes, monitor project deliverables and help ensure key reporting and project milestones are achieved.
• Identify opportunities to improve project administration processes, systems and controls, contributing to the efficient operation of the broader project delivery team.
ABOUT YOU
• Experience in project administration, project coordination, document control or a similar support role within construction, infrastructure, engineering or project-based environments.
• Strong organisational and time management skills, with the ability to manage competing priorities and deliver high-quality work within tight deadlines.
• Excellent communication and stakeholder engagement skills, with the ability to work effectively across multidisciplinary teams and external service providers.
• A proactive and detail-oriented approach, with a passion for continuous improvement and delivering high-quality outcomes.
WHAT YOU'LL BRING:
• Experience supporting projects through reporting, document management, contract administration, financial administration and governance processes.
• Strong proficiency in Microsoft Office, particularly Word and Excel, with the ability to prepare professional reports, presentations and project documentation.
• Experience working with document control systems, quality systems or project management frameworks will be highly regarded.
• A collaborative working style, strong attention to detail and commitment to supporting successful project delivery.
If you think you have what it takes, but don't necessarily meet every single requirement, please still get in touch.
Project Support Officer
Project Support Officer
The Port Development division is seeking a Project Support Officer to join the Port Capacity Enhancement Program (PCEP) Infrastructure Delivery Team. Reporting to a Senior Project Manager, this role will provide administrative, reporting, document control and project coordination support across multiple major infrastructure projects.
You will work closely with project managers, consultants, contractors and internal stakeholders to ensure project documentation, reporting, contracts, financial administration and governance processes are managed accurately and efficiently. Key responsibilities will include maintaining project records and documentation, supporting contract and payment administration, coordinating meetings and minutes, monitoring deliverables and reporting milestones, and assisting with board papers, presentations and executive reports.
To be successful in this role, you will have experience in project administration, project coordination, document control or a similar support role, ideally within a construction, infrastructure, engineering or project-based environment. You will bring strong organisational and time management skills, excellent attention to detail, and the ability to manage competing priorities within tight deadlines. Proficiency in Microsoft Word and Excel is important, while experience with document control systems, quality systems or project management frameworks will be highly regarded.
This is an exciting opportunity for a proactive and collaborative professional who enjoys bringing structure and coordination to complex programs of work and supporting the successful delivery of major infrastructure projects.
Apply Now!
For immediate consideration, please click "Apply now" and submit your application.
Application Close: 16th October 2026